Licence position review
What you own, what you have deployed and what you are actually using, reconciled into one defensible picture.
Licensing
Know your licence position before SAP does.
Licensing is the one SAP cost that moves without anyone deciding it should. Users change roles, data grows, systems connect, and the position drifts. We measure where you actually stand, right-size it to real usage, and keep you ready for an audit rather than reacting to one.
We do not resell licences
No margin on the size of your estate, so no incentive to leave it large.
Measured against real usage
Actual activity, not the roles somebody assigned three years ago.
Audit-ready year round
The position is documented before the letter arrives, not after.
The problem
The position drifts, and the first signal is usually a letter.
Licensing sits between IT, procurement and finance, which in practice means it sits with nobody until something forces it into the open.
Users are licensed by role, not by use
People change jobs, leave, or were over-assigned at go-live. Very few estates reconcile that against actual activity.
Indirect and digital access is unmeasured
Third-party systems reading or writing SAP data create exposure that is invisible until it is quantified.
Data growth moves the HANA line
Memory is licensed in whole increments. Uncontrolled growth can trigger a step change nobody budgeted for.
Cloud conversions reset the model
Moving to a subscription changes how everything is counted, and the old position rarely maps cleanly onto the new one.
We make nothing from the size of your estate. That is the whole reason to ask us.
Why our licensing advice is worth having
What we do
What a licensing engagement covers.
Measurement first, then optimisation, then keeping it that way. The third part is where most of the value sits.
User right-sizing
Classification against real activity, so professional licences sit with people who need them and no one else.
Indirect and digital access
Third-party connections assessed and quantified, so exposure is a number you manage rather than a surprise.
Audit readiness
Documentation, measurement and a rehearsed response, so a system measurement is routine rather than disruptive.
Contract and renewal support
Analysis and modelling ahead of a renewal or a cloud conversion, so you negotiate with evidence.
Forecasting
What the position looks like in two and five years as users, data and connected systems grow.
How it runs
Five stages, and it ends with a forecast.
A one-off cleanup drifts back within a year. The point of the last stage is that it stops drifting.
- 1
Measure
System measurement, user activity extracts and connected-system analysis across the landscape.
- 2
Reconcile
Deployed against entitled, with the gaps and the surpluses both named.
- 3
Optimise
Reclassify, reclaim and retire, with the change managed so business users are not disrupted.
- 4
Prepare
Documentation and a rehearsed audit response, so the next measurement is administrative.
- 5
Forecast
Modelled growth for users, data and integrations, so the next step change is planned rather than discovered.
Who this is for
This is the right page if any of these are true.
- You have received an audit or system measurement notice.
- Your HANA licence stepped up and nobody added a user.
- You cannot say confidently how many professional users you actually need.
- Third-party systems read SAP data and nobody has quantified the exposure.
- A renewal or cloud conversion is coming and you want evidence before the conversation.
What this does not do
We are not a law firm and this is not legal advice. We produce the measurement, the analysis and the negotiating position; the contract itself stays between you and SAP.
Optimisation also has a floor. If the analysis shows you are correctly licensed, we will tell you that and the engagement ends there.
Often bought with
These usually come up in the same conversation.
Find out where you actually stand.
A position review is short and it answers a question most teams cannot answer today. It is worth doing before a renewal, before a migration, and long before an audit.